Privacy policy

In accordance with Article 13 (1) and (2) of the EU General Data Protection Regulation (GDPR), you will be informed here about what data we collect and process from you when you use our internet services.

Person responsible

Amt Mönchgut-Granitz The Head of Office Göhrener Weg 1 18586 Ostseebad Baabe

Phone: 038303 / 163
Fax: 038303 / 87368
E-mail: info(at)amt-mg.de

Data Protection Officer

Joint Data Protection Officer Zweckverband Elektronische Verwaltung in Mecklenburg-Vorpommern (eGo-MV) Eckdrift 103 19061 Schwerin Telephone: 0385 / 77334751
E-mail: datenschutz(at)ego-mv.de

You can contact our data protection officer directly at any time.

Logging the use of our website

Our Internet pages serve both to provide general information and, in some cases, to enable you to deal with the authorities without having to visit our citizens' office in person.

If you only wish to obtain information and do not enter any personal data in the form fields, we collect the following technical information during use:

• Requested page
• Referrer URL
• Date and time of the server request
• Status of the server query
• Amount of data transferred
• IP address
• User agent (browser & operating system)

These log files are stored for a maximum of 7 days and then deleted. The data is stored solely for security reasons, e.g. to be able to clarify cases of misuse, and is not merged with other data sources. If data has to be cancelled for reasons of proof, it is excluded from deletion until the incident has been finally clarified. The same settings and rules also apply to the data servers "daten.verwaltungsportal", "fotos.verwaltungsportal.de", "vorschau.verwaltungsportal.de" and "layout.verwaltungsportal.de", which belong to the backend system of our website provider. In the event of an attack on our website, the relevant log data will be passed on to the responsible law enforcement authorities.

Use of the contact form

The use of our contact form is voluntary. Communication via the contact form is not legally binding. To submit applications, documents or declarations of intent, we therefore ask you to visit our citizens' office in person or to use our eGovernment services or the postal service.

In order to send a message via our contact form, you must provide the following information:

• Name
• e-mail address
• Telephone number (optional)
• Description of your request

We need the data to process your enquiry. The data will not be linked to other information and will be deleted after processing.

Communication via the contact form is automatically encrypted according to the state of the art. If the SSL encryption of this website is activated, sensitive data that you transmit to us via this website (e.g. via the contact form) cannot be read by third parties. You can recognise an active encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If encryption is active, the data that you transmit to us via the website cannot be read by third parties.

Use of the online forms

The use of our online forms is voluntary and serves the purpose of fast and unbureaucratic commissioning of services. The transmission of online forms completed online is automatically encrypted using state-of-the-art SSL (https). The necessity of the data to be entered by you depends on your request and results from the respective forms that you call up. We need the data you enter to process your enquiry. The data will not be linked to other information and will be deleted after processing in compliance with statutory retention periods.

Recipient of the data

Service providers are used for the technical operation and provision of the technical infrastructure of this website. During technical support, this service provider can also access the user's visitor data and is therefore the recipient of the data. The following service providers are used:

Chamaeleon Aktiengesellschaft
for innovative network solutions Robert-Bosch-Straße 12 / Haus IV
56410 Montabaur

Phone: 02602 / 101 690
Fax: 02602 / 101 691 01
E-mail: info(at)chamaeleon.de

This service provider may also use subcontractors.

Processing of personal data when using eGovernment services

You can see which of your data we process when you use our eGovernment services in the respective services.

General information on data processing in the public administration

As part of our task fulfilment, we process your personal data exclusively for purposes that arise from a legal norm and to which we are obliged or entitled (Art. 6 (1) (c) and (e) GDPR in conjunction with, for example, the Federal Registration Act, dog tax statutes). In addition, we may process personal data if this is necessary for the fulfilment of a contract or for the implementation of pre-contractual measures (e.g. rental or lease agreements) (Art. 6(1)(b) GDPR). Data processing based on a declaration of consent given by you is also possible (Art. 6(1)(a), Art. 7(f) GDPR). In certain cases, we are legally authorised or obliged to transfer personal data to third parties (e.g. to other authorities, in individual cases also to private individuals). Data may be transferred on the basis of statutory transfer authorisations or consent. We store your personal data for as long as it is required for the fulfilment of tasks. Thereafter, the data will be deleted or destroyed within a reasonable period of time and in compliance with the statutory retention periods. Longer storage is permitted for archiving purposes.

Postal addresses, telephone numbers, e-mail addresses and similar contact information that you provide to us in the context of an enquiry or an order for information material will be used exclusively for dispatch or correspondence with you. Personal data will not be passed on to third parties. If you wish to send us an e-mail with sensitive content, we strongly recommend that you encrypt it to prevent unauthorised access and falsification during transmission. Alternatively, you can also contact us by post or visit us in person.

Cookies

This website uses cookies to increase the user-friendliness, functionality and security of the website. Cookies are small files that are stored on your end device. Your browser accesses these files. This enables the individual browser to be distinguished from others. By using cookies, the website can offer functions that would not be possible without cookies. This applies in particular to simple menu navigation and other customised website settings. The cookies for these functions generally have a maximum lifespan of 24 hours and are not used to identify visitors. Modern browsers offer the option of not allowing cookies and thus generally deactivating them for one or all websites. If this browser function is used, it is not guaranteed that all functions of this website can be used without restrictions.

Use of a 2-click solution for iframe integrations

A 2-click solution for so-called iframe integrations is activated on our website. This function ensures that no connection is established with the servers of the provider of the respective website when a page of our website containing such integrations of third-party websites is called up. However, by clicking on the window, you can display the content and thus confirm the differing data protection conditions of the integrated websites. The purpose and scope of the data collection and the further processing and use of the data by the third-party websites as well as your rights in this regard and setting options to protect your privacy can be found in the data protection information of the corresponding website or provider.

Rights of data subjects with regard to data processing

In the context of the processing of your personal data, you have the following rights in accordance with Art. 15 et seq. GDPR, you have the following rights at any time:

• Information about your personal data stored by us or our processors,
• Correction of the data stored about you if you believe it to be incorrect,
• Deletion of personal data stored about you if it is no longer required for the fulfilment of our tasks, if you withdraw your consent to processing or if there was neither a legal basis nor your consent to processing,
• Restriction of data processing if the accuracy of the data or the lawfulness of the processing is to be verified,
• Transferability of personal data to another data controller, provided that the data processing is based on your consent or a contract and no legal provision prevents this,
• Objection to data processing, provided that no legal provision prevents this.

If the data processing is based on consent, you can revoke this consent at any time without affecting the legality of the processing carried out on the basis of the consent until the revocation.

If you wish to exercise these rights, please contact the "controller".

You have the right to lodge complaints with the Mecklenburg-Vorpommern State Commissioner for Data Protection and Freedom of Information. You can find their contact details at: www.datenschutz-mv.de.