Apply for a multilingual birth certificate

The birth certificate proves the birth of a person, their first names and surnames and the details of their parents. You can have a multilingual birth certificate issued on the basis of the birth register kept at the relevant registry office. The multilingual form includes the languages English, French, Spanish and Italian. The certificate does not require any further legalisation (legalisation/apostille) in the contracting states of the Convention.

• § Section 50 Ordinance on Civil Status (PStV)
• State Personal Status Implementation Act (LPStAG M-V)
• § Section 55 of the Civil Status Act (PStG)
• Tariff item 9.1.36 of the Costs Ordinance of the Ministry of the Interior of Mecklenburg-Vorpommern (IMKostVO M-V)
• § Section 59 of the Civil Status Act (PStG)
• § Section 62 of the Civil Status Act (PStG)
• Convention of 8 September 1976 on the issue of multilingual extracts from civil status records
• Tariff item 9.1.59 of the Costs Ordinance of the Ministry of the Interior of Mecklenburg-Vorpommern (IMKostVO M-V)

To apply for a birth certificate you need:

• Your identity card or passport (if applying in writing: certified copy),
• if requested or collected by a representative:
  • Written authorisation from the authorised person,
  • their identity card or passport (original or certified copy)
  • and the identity card or passport of the representative
• certain persons must additionally demonstrate a legal or legitimate interest

Civil status certificates contain personal data, so their issue is subject to data protection restrictions.

• Eligible applicants (minimum age: 16 years):
  • the person to whom the birth certificate refers
  • the spouse or civil partner (within the meaning of the Registered Civil Partnership Act)
  • Ancestors and descendants of the person concerned
  • Siblings with a legitimate interest
• Other persons, including close relatives such as aunts and uncles, only receive a certificate if they can credibly demonstrate a legal interest (e.g. by means of a letter from the probate court).

Personal application:

• Go to the registry office that notarised the birth.
• You must present your identity card or passport to prove your identity.
• You usually pay the fee when you apply at the registry office.
• In addition to yourself, a person you trust may also order and collect the certificate on your behalf. In addition to a written authorisation, they must present your identity card or passport (original or certified copy) and their own identity card or passport.

Application by post or fax:

• Send an informal letter to the relevant registry office asking them to issue you with a birth certificate.
• Your letter should contain the following information:
  • Surname, first name
  • Date and place of birth
  • Surname, first name of parents
  • if known: Registry office and notarisation number
• Enclose a certified copy of your identity card or passport with the letter.
• You will receive a notification of fees when the certificate is sent to you.

Online application:

Depending on what the city or municipality offers, you can also submit the application online.

• Forms: none
• Online service available: depending on what the office offers
• Written form required:
• Personal appearance required:

• Written form required: yes
• Personal appearance required: no

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Berlin Senate Department for the Interior and Sport, Department 1 - Constitutional and Administrative Law

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• Apply for a multilingual birth certificate in Mecklenburg-Vorpommern

  Display of performance in the source portal

• The registry office that notarised the birth. For births in Germany, this is the registry office responsible for the specific place of birth.
• If you were born abroad and do not know whether and where the birth was notarised, you can enquire at the registry office of your place of residence or at Registry Office I in Berlin.